Responsibilities

Horizon3 is seeking a Procurement Operations professional to support the indirect procurement function during a period of business growth. This role is intentionally scoped as an individual contributor assignment focused on execution, queue management, vendor coordination, documentation, and process consistency.
The employee will work within H3’s existing procurement processes and systems, especially Zip, DocuSign, vendor onboarding, and internal documentation. The successful employee will be able to become productive quickly, manage sensitive information carefully, and leave behind an organized, auditable operating rhythm.
This role will be responsible for...
Manage the Zip procurement queue, maintaining clear ownership, status, next action, due date, vendor information, and escalation path for every active request.
Perform initial completeness reviews and validate business purpose, scope, dates, currency, amount, budget owner, payment method, accounting fields, vendor information, approvals, and supporting documentation.
Follow up with requesters, vendors, and internal stakeholders to resolve missing information, prevent workflow delays, and escalate blockers promptly.
Coordinate requests through the appropriate Procurement, FP&A, functional, Legal, Security, People, IT, vendor, and signature review steps while tracking normal and urgent requests against established service targets.
Coordinate contractor and vendor onboarding, including statements of work, agreements, tax documentation, vendor records, banking information, portal completion, and required approvals.
Partner with People Operations and IT on contractor classification, background-check requirements, equipment, email, application access, and onboarding tickets.
Determine whether an NDA or mutual NDA is required and route the appropriate document for signature.
Prepare approved contracts and supporting documents for signature; monitor DocuSign status, coordinate vendor countersignature, and ensure fully executed agreements are properly stored.
Maintain accurate procurement records, including Zip request numbers, purchase order numbers, agreement numbers, vendor names, renewal dates, links, and other key identifiers.

Procurement Operations Analyst at horizon3ai · LumiJobs

Procurement Operations Analyst

Responsibilities

Qualification

Preferred

Benefits

Company

horizon3ai

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