Executive Assistant

Washington, DC · Remotefull time

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Remote

mid

H1B: no

ChamberCardio Executive Assistant to the CEO at ChamberCardio managing complex calendar, travel, expense reports, and confidential correspondence. Leads operations for the Washington, DC office and supports company events and culture.

Responsibilities

We’re hiring our first Executive Assistant to the CEO. This person will manage a wide range of administrative responsibilities, including a complex calendar, expense reports, confidential correspondence, travel and itineraries, agendas, and events. As a trusted partner to the CEO, they will also lead operations for our Washington, DC office.
This role owns the CEO partnership, the DC workplace experience, and end-to-end planning for company onsites and offsites. You’ll streamline executive workflows, strengthen our hybrid office culture—typically 1–2 in-office days per week—and keep remote-first teams aligned. You’ll oversee complex logistics, sensitive communications, office operations, and multi-day gatherings. You are a resourceful builder who thrives on creating systems and helping a high-growth startup scale.
Calendar & Scheduling
Plan, coordinate, and prioritize the CEO’s calendar, proactively resolving conflicts and adapting to last-minute changes.
Coordinate with executives, board members, investors, and their assistants.
Prepare the CEO for each day with agendas, briefing materials, and timely reminders.
Serve as both gatekeeper and gateway to the CEO, balancing stakeholder access with protected focus time.
Executive Support
Triage incoming requests, including sensitive and confidential matters, and determine the appropriate action, referral, or response.
Process expense reports for the CEO and, as needed, the executive team, partnering with Finance to ensure timely reimbursement.
Manage memberships, subscriptions, and renewals.
Coordinate board meetings, including scheduling and logistics.

Qualification

3+ years of administrative experiencePolished written communication skillsProficiency with Microsoft 365Bachelor’s degree preferredOur values guide how we leadLow EgoEmpathyCourage

Required

3+ years of administrative experience, including at least 2 years supporting a C-suite executive; experience supporting a CEO is strongly preferred.
Expert calendar-management skills and sound judgment independently prioritizing competing demands.
Comfort working in a fast-paced startup where priorities shift and the role evolves.
Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants.
A strong track record of managing complex executive travel.
Polished written communication skills.
Proficiency with Microsoft 365, Slack, and travel and expense tools.
Bachelor’s degree preferred.
Our values guide how we lead, collaborate, and care:
Low Ego: We stay grounded, curious, and open to feedback.
Empathy: We build trust through compassion and thoughtful communication.
Courage: We take action, think critically, and challenge ideas respectfully.

Company

ChamberCardio

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Source: ashby

Active within the past hour

Remote-friendly

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Executive Assistant at ChamberCardio · LumiJobs