Distro The Executive Assistant supports the President of John Bell Construction by managing calendar, coordinating meetings, and handling communications. This role requires proactive organization and ownership of executive administrative tasks.
Responsibilities
Serve as the President's primary administrative and organizational point of contact
Manage an active and frequently changing calendar
Coordinate meetings, appointments, lunches, dinners, project visits, events, and industry functions
Identify and resolve scheduling conflicts proactively
Confirm meeting times, locations, attendees, reservations, and required materials
Prepare the President for daily and weekly commitments
Maintain organized task lists, reminders, deadlines, and follow-up items
Monitor outstanding matters and ensure they do not fall through the cracks
Draft, proofread, format, and send professional emails, letters, invitations, and correspondence
Organize communications that require the President's review or response
Prepare agendas, reports, presentations, meeting materials, and supporting documents
Coordinate travel arrangements and itineraries
Qualification
Required
What Success Looks Like A successful Executive Assistant will: Make the President more organized, prepared, informed, and effective. Maintain control of a complex and changing calendar. Resolve scheduling conflicts before they create problems. Ensure commitments and action items are followed through to completion. Reduce the number of matters the President must personally track. Prepare accurate, polished, and professional communications. Build strong working relationships across the company. Support business initiatives without requiring constant direction. Learn the company's operations and construction environment. Handle confidential information with complete discretion. Become a trusted resource for the President and broader team. Consistently deliver on commitments made with the phrase, "I'll take care of it.” Open to Search in Miami, FL
