Honeydew Executive Assistant and Workplace Experience Manager at Honeydew supports seven leaders by managing calendars, running meetings, and handling confidential information. The role also manages NYC office operations and hybrid work experience.
Responsibilities
You'll be a force multiplier for our leadership team and the person who keeps our NYC office working. You'll support seven leaders, learn each one's preferences, and take work off their plates, so their time goes to the decisions that matter. You'll make sure the office is always clean, stocked, and set up, and that our remote colleagues are as well served as the people in the room. Honeydew is growing, and we want someone with opinions, who suggests ideas and makes things better without being asked.
What You'll Build (Your First Six Months) 🛠
A leadership team with time back: calendars that are always up to date, each leader's preferences known, and routine work taken off their plates
An office that just works: always clean, stocked, and set up, and when something isn't working, you're the one getting it solved
A hybrid experience that works for everyone: the right equipment and setup so remote and in-office colleagues have an equally good experience, and a warm welcome for remote colleagues when they visit
A smooth NYC office move: working with both buildings and the movers, and being ready on-site
How You'll Make an Impact
Be a force multiplier for the leadership team. You'll manage calendars for our leaders, protecting their time with sound judgment about which meetings and people matter most and which can wait. You'll run recurring leadership meetings and the operating calendar, plan offsites, triage inboxes and draft correspondence where delegated, and support interview scheduling and on-site visits for senior candidates. You'll handle confidential information, including compensation, personnel matters, and strategy, with complete discretion.
Run our NYC office. You'll own day-to-day operations, partner with IT on AV and equipment, manage vendor relationships, and serve as the main contact for building management and our landlord. You'll bring ideas on what makes sense, such as whether to order supplies from a retailer or contract with a vendor, and you'll track the office budget and flag overages early.
Make hybrid work for everyone. You'll think about remote colleagues in every meeting and event, from the equipment and camera setup to welcoming them when they visit NYC. You'll support retreats and team gatherings, working with vendors to make them happen, and partner with People Ops on recognition programs and culture strategy.
Qualification
The Non-NegotiablesSome IT comfort — you can handle AVThe Nice-to-HavesStartup or high-growth experienceBoard or investor meeting logisticsHealth and safety
Required
The Non-Negotiables:
Very strong executive assistant experience, supporting multiple senior leaders, with sound judgment about protecting calendars and prioritizing what matters most
Scheduling expertise — you're very organized and structured, and keep calendars and meeting logistics running smoothly
Some IT comfort — you can handle AV, conference room tech, and equipment, and work alongside an IT team
Vendor relationships — you've managed vendors, including selection, contracts, invoices, and renewals
The Nice-to-Haves:
Startup or high-growth experience, comfortable building structure where none exists
Board or investor meeting logistics
Experience at a remote-first or hybrid company
Coordinating Executive Candidate interviews and on-site visits
Health and safety, emergency procedure, and office compliance knowledge
Familiarity with tools like Slack-based pairing programs, desk and room booking systems, and expense tools
