Labor & Employment Legal Administrative Assistant

Required

• Prioritizes accurate and timely entry of attorney time for assigned attorney(s) who require assistance, including processing daily time submissions and meeting firm deadlines. Works closely with administrative support teams, including word processing, accounting, reprographics and reception.
• Performs overflow work as requested by other attorneys, the Human Resource Director or the Office Administrator.
• Other duties as assigned.
• Superior attention to detail, including strong proofreading and editing abilities to ensure materials are accurate, polished and client ready. Willingness to suggest additional modifications if believed to strengthen content.
• Minimum of 5 years’ experience as legal administrative assistant or paralegal in a field involving litigation, with the following preferred but not necessary: (a) experience as executive assistant (helping to manage significant projects, practices and/or client relationships preferred; (b) specific job experience in Labor & Employment legal work is helpful in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Proficiency in Microsoft Word and Excel is required. Experience with Microsoft PowerPoint is important.
• Experience with iManage or a comparable document management system is preferred; prior iManage experience is a strong plus.
• Genuine willingness / desire to learn new skills as needed.
• Ability to effectively prioritize and execute tasks in a fast-paced environment supporting important, dynamic legal practices.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Strong organizational and multitasking abilities, with the ability to manage numerous assignments, maintain complete and accurate files, and adjust priorities while meeting deadlines.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.