Minerva Executive Assistant at Minerva supports the CEO and co-founders by managing calendars, inboxes, travel, and investor follow-ups. The role involves using AI and automation to increase efficiency and managing office operations.
Responsibilities
As our Executive Assistant, you’ll work primarily with Minerva’s CEO and support our two other co-founders as needed. Minerva builds AI agents that take operational work off marketing teams, and this role does the same for our founders: you’ll own their calendars, inboxes, travel and investor follow-ups, make judgment calls on their behalf, and use AI to keep getting faster. It’s a high-trust seat with a close view of how an early-stage AI company gets built.
You’ll report to our Chief of Staff and work from our beautiful Brooklyn office five days a week.
Own calendar management across all three founders, deciding what gets accepted, declined or moved when priorities compete.
Manage the founders’ inboxes, including triaging, drafting responses and flagging what needs their attention.
Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
Keep investor follow-ups on track and on the calendar.
Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
Plan events of every size, including team dinners, all-hands, company offsites and the logistics for board meetings.
Run the office and manage budgets, expenses and vendor relationships.
Use AI and automation to take repetitive work off your plate and the founders’.
Take on occasional personal tasks and errands so the founders can stay focused.
Ideal Qualifications
Qualification
Experience in a start-up
Required
Experience as an Executive Assistant or comparable role
Experience supporting more than one executive
Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
