Contracts Administrator

Irvine, CAfull time

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On Site

$70k–$72k

H1B: no

Astronicscorporation Entry-Level Contracts Administrator supporting government and commercial contract administration. Assists in contract preparation, review, and compliance with Federal Acquisition Regulation and internal policies.

Responsibilities

Assist in reviewing solicitations and requests for proposals (RFPs) to support the proposal process.
Ensures adherence to internal policies for Quotes and Proposals regarding ATS Delegation of Authority.
Creates Quotes in accordance with approved pricing documentation and ATS policies and procedures.
Creates and submits sales orders accurately into the ATS ERP systems at either site location via approved processes.
Reviews and provides guidance to ATS Planning and Shipping teams regarding the sales order requirements.
Keeps detailed documentation in ATS Contracts Department SharePoint site in accordance with the Departments policies and procedures.
Help prepare and organize contract documentation, including proposals, certifications, and supporting materials.
Prepare and submit customer/supplier certifications and representations.
Maintain contract records, databases, and filing systems to ensure compliance and audit readiness.
Support the tracking of contract deliverables, deadlines, and funding status.
Assist in the preparation of contract modifications, extensions, and closeout documentation.
Work with internal teams (program, finance, procurement) to support contract execution and compliance.

Qualification

Bachelor’s degree in BusinessProficiency in Microsoft Office (WordExposure to Deltek

Required

Bachelor’s degree in Business, Legal Studies, Public Administration, or a related field (required).
Internship or academic experience related to contract administration, procurement, government affairs, or legal support (preferred but not required).
Basic understanding of government contracting principles and the Federal Acquisition Regulation (FAR) is a plus.
Some exposure to contract review processes, including non-disclosure agreements (NDAs) and basic redlining of contract terms (preferred).
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to learn quickly and take initiative in a fast-paced environment.