Axon Executive Assistant role supporting two senior leaders with calendar, travel, and communications management. Requires proactive scheduling, travel coordination, and handling confidential information.
Responsibilities
Axon is seeking a highly organized, discreet, and proactive Executive Assistant to support two leaders — an Executive Vice President and Senior Vice President. This role requires exceptional judgment, the ability to anticipate needs before they arise, and comfort operating in a fast-paced environment with significant domestic and international travel. The ideal candidate embodies Axon's values; obsessing over the details, owning their work end-to-end, and operating with candor and trust while serving as a critical partner to senior leadership.
Calendar & Schedule Management
Own and manage complex, ever-changing calendars across multiple time zones
Proactively resolve scheduling conflicts and prioritize competing demands
Coordinate meetings, briefings, and preparation materials in advance of key engagements
Travel Coordination
Plan and book complex domestic and international travel itineraries, including flights, ground transportation, lodging, and visas/passports as needed
Build detailed, minute-by-minute itineraries accounting for time zones, layovers, and contingencies
Monitor travel disruptions in real time and rebook/reroute proactively
Reconcile travel expenses and submit expense reports in a timely manner
Anticipate the Executives’ preferences (airlines, seating, hotels, dietary needs) and apply them without prompting
Communications & Administrative Support
Qualification
Proven experience managing complex
Required
5+ years of experience as an Executive Assistant supporting C-suite or senior executive-level leadership
Proficiency with Google Workspace/Microsoft Office, calendar management tools, and expense reporting systems
Proven experience managing complex, high-volume domestic and international travel arrangements
Exceptional organizational skills and meticulous attention to detail
Strong written and verbal communication skills
Ability to exercise sound judgment and maintain strict confidentiality
Flexibility to work outside standard hours when travel or business needs require it
Ability to remain calm and adaptable under pressure and last-minute changes; thrives in highly ambiguous environments
Preferred
Experience supporting executives in a public safety, technology, or defense-related industry
Familiarity with travel management platforms (e.g., Egencia)
Familiarity with expense report processing and management platforms (e.g., Expensify)
Bachelor's degree or equivalent professional experience
Core Competencies — Aligned to Axon Values
Be Obsessed — Sweats the details of every itinerary, meeting, and deliverable
Aim Far — Anticipates needs and plans several steps ahead
Win Right — Operates with integrity and discretion at all times
