Matx Office Coordinator at MatX responsible for managing daily office operations, events, onboarding, invoices, vendors, and office projects. This is an on-site role requiring strong organizational skills.
Responsibilities
Manage incoming and outgoing mail, packages, and deliveries
Keep meeting rooms clean, organized, and ready for use
Monitor daily office needs and make sure essential supplies are available
Coordinate with building management on office access and visitor procedures
Maintain a clean, organized, and well-stocked kitchen
Order snacks, drinks, coffee, and kitchen essentials based on employee preferences
Monitor inventory and replenish kitchen and office supplies
Coordinate breakfast orders, deliveries, and setup
Organize happy hours, team-building activities, and other employee events
Coordinate food, drinks, vendors, setup, and cleanup
Arrange photography, camera setup, and video recording when needed
Coordinate annual gifts, holiday celebrations, and special occasions
Qualification
Clear written and verbal communicationComfort working with invoicesExperience planning company events
Required
At least 2 years of experience in office administration, office coordination, hospitality, or a related role
Strong organizational skills and attention to detail
Clear written and verbal communication, with a friendly, professional manner
Ability to manage multiple tasks and follow through on open items with vendors and teams
Comfort working with invoices, expense records, and basic spreadsheets
Ability to lift and carry packages and supplies up to [25] pounds, with or without reasonable accommodation
Experience in a startup or fast-growing technology company
Experience planning company events
Familiarity with onboarding and offboarding processes, including coordination with IT and People teams
