a16z Executive Assistant at a16z supporting top-level Executives in New Media by managing calendars, coordinating meetings, travel, and logistics. Acts as a trusted first point of contact handling sensitive information with discretion.
Responsibilities
The Executive Assistant will work closely with top-level Executives in New Media. This is an opportunity to work alongside leaders who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills.
This role supports General Partners, you will keep a demanding schedule running smoothly. Day to day, that means calendar management, coordinating meetings, travel and logistics, and prioritizing across competing requests from founders, guests, partners, and internal teams. You will be a trusted first point of contact, so the ability to handle sensitive information with sound judgment, diplomacy, and discretion is essential.
We are looking for an Executive Assistant who is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving instincts. This role goes well beyond day-to-day calendaring. We want someone who cares about the health and energy of the team and will help own cross-functional projects to bring them to live.
This role requires an in-office presence 5 days a week in our Menlo Park, CA or San Francisco, CA office
To join our team, you should be excited to:
Build and cultivate long-term relationships with founders, creators, guests, and partners
Handle highly confidential information and documents with discretion and confidentiality
Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
Help own team culture projects, such as team gatherings, recognition moments, and team offsites, from idea through execution
Meetings will include Board meetings, Executive off-sites and ongoing staff meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
Process and track expenses in a timely manner for the executives
Qualification
Exceptional communication skillsMeticulous attention to detailCreative problem-solving skills
Required
Exceptional communication skills
Meticulous attention to detail
Creative problem-solving skills
Ability to handle sensitive information with discretion
