Executive Assistant - Technology

Nashville, TNfull time

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United Talent Agency Executive Assistant at United Talent Agency supporting senior Technology leaders with calendar management, travel coordination, and communication. Manages confidential information and prepares presentation materials.

Responsibilities

Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones
Organize detailed domestic and international travel, including multi-leg itineraries and logistics
Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications
Prepare and edit presentation decks and other communications; ensure materials are polished and aligned with leadership objectives
Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking
Manage expenses, invoices, and payments for leadership
Maintain the confidentiality of sensitive information and act with the highest level of discretion
Anticipate the needs of senior leadership, providing proactive solutions to optimize their workflow
Handle any additional duties as assigned to support the executive team
What You Will Need
Bachelor’s degree strongly preferred
2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above