Imc Events Planner at IMC responsible for planning firm-wide events and the Annual Company Trip. Collaborate with another Events Planner to manage the events calendar and execute high-visibility employee experiences.
Responsibilities
Support the Annual Company Trip: partner closely with our Events Manager to plan and deliver our Annual Company Trip, where we bring all US employees together for a weekend to connect, celebrate our success, and build shared memories that strengthen the IMC culture, including attending site visits, sourcing and evaluating venues and vendors, supporting travel and accommodation logistics, and providing hands-on execution and on-site delivery.
Plan and Deliver Firm-Wide Events: plan, execute and provide on-site support for our firm-wide events throughout the year, including the Summer Family BBQ, Holiday Parties, Partner Events, and similar celebrations. For your events, you'll develop themes where relevant, manage decor, catering, entertainment and venue sourcing, manage vendor negotiation end-to-end, and own the event budget from planning through reconciliation.
Report on your Events: build and present post-event reports for the firm-wide events you plan and execute, covering budget reconciliation, attendance, feedback, and ROI; translate findings into concrete recommendations that improve future events and inform planning for the next cycle.
Manage Events Administration: oversee the day-to-day logistics and administrative details that keep events running smoothly, including invoicing and budget tracking, vendor contracts, RSVP systems, event calendars, and event materials.
Manage Vendor Relationships: build, negotiate, and maintain relationships with venues, caterers, entertainers, and decor vendors for the firm-wide events you own. You'll also support vendor sourcing and evaluation for the annual company trip, working alongside our Events Manager, with an eye toward cost efficiency and quality throughout.
Coordinate Cross-Functionally: partner with our Procurement, Legal, Facilities, Workplace, and HR teams as needed to manage contracts, approvals, space needs, and other resources required to bring your events to life.
Support Ad hoc and One-off events: step in on special, non-recurring events as they arise throughout the year (for example, hosting corporate guests and clients at a private suite during a high-profile event like the Presidents Cup). These opportunities vary year to year, and you'll bring the same planning, vendor coordination, and on-site execution skills to whatever arises.
Partner with the Wider Events Team: work closely with our other Events Planner to provide coverage and support across the broader events calendar and for ad-hoc project work where needed, and help shape the overall events strategy.
Stay Ahead of Trends: stay current with the latest events trends, bringing fresh ideas and proactively identifying opportunities to elevate the employee experience.
5+ years of experience in events management, ideally including ownership of large-scale, multi-day, or employee travel/offsite events.
A track record of owning event budgets end-to-end, including vendor negotiation and cost management.
Qualification
High level of communicationExperience with Greenvelope
Required
High level of communication, both verbal and written, including comfort presenting plans and results to senior stakeholders.
Incredible attention to detail balanced with strong strategic and big-picture thinking.
Strong time management skills and the ability to run multiple complex projects simultaneously.
Extremely well-organized with excellent multi-tasking abilities.
Agility and flexibility in response to changing priorities and needs.
A collaborative mindset — focused on sharing ownership of the events calendar and coordinating closely with the Events team.
Demonstrated ability and willingness to learn new event formats, tools, and processes, and take on new challenges as the role evolves.
The ability to operate independently and exercise sound judgment in a fast-paced, dynamic environment.
Flexibility to travel and work evenings/weekends as required by event schedules.
Must have intermediate-level Microsoft Office and computer skills at a minimum
Experience with Greenvelope, Canva, and Amex Meetings & Events (or similar corporate travel/meetings platforms) is a plus.
