Administrative Assistant

San Mateo, CAfull timeOn Site

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mid

$73k–$75k

H1B: no

Ixllearning Administrative Assistant at IXL Learning supports executives on marketing and professional learning teams with scheduling, travel, and event logistics. The role requires strong organizational skills and the ability to work independently in a fast-paced environment.

Responsibilities

Build in-depth knowledge of company operations, policies, and procedures
Coordinate daily calendars including scheduling appointments and meetings
Help manage and book travel arrangements
Compose, prepare and maintain confidential correspondence, reports, and other documents
Plan and manage logistics for on-site workshops, annual meetings, and other events
Coordinate with vendors on materials/services for marketing and professional learning programs
Compile and file expense reports
Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
Coordinate and take the lead on special projects
Provide support to broader administrative and operations teams as requested

Qualification

Bachelor’s degreeExceptional organizational skills

Required

Bachelor’s degree
1-3 years of experience as an administrative, executive or office assistant
Experience with calendaring/scheduling and handling travel arrangements
Exceptional organizational skills, commitment to accuracy, detail, and follow-up
Self-starter with strong problem-solving skills who thrives in a fast-paced environment
Ability to prioritize multiple tasks and projects
Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
Ability to proactively anticipate the needs of our executives
Strong written and oral communication skills
Ability to collaborate and build relationships with other IXLers
High level of discretion and sound judgment
Valid driver's license and a safe driving record

Company

Ixllearning

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Source: greenhouse

Active within the past hour

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