Hearst Production Coordinator at Hearst supporting producers and creative teams through all production phases. Maintain schedules, logistics, and paperwork to ensure smooth shoots.
Responsibilities
Support Production Managers, Producers, Creatives and production teams across pre-production, production, and post-production.
Maintain production schedules, calendars, contact sheets, call sheets, status trackers, and shared project files.
Help coordinate crew, vendors, freelancers, talent, locations, travel, transportation, catering, props, equipment, and other production details.
Assist with production paperwork, including releases, permits, insurance certificates, purchase orders, invoices, and payment processing.
Prepare agendas, notes, status updates, and follow-ups so teams have the information they need to make decisions and keep moving.
Support shoot days with check-in, runs, production errands, craft services, set and location coordination, and real-time updates.
Track open questions, approvals, changes, and next steps, flagging potential issues early to the appropriate producer or manager.
Contribute to a thoughtful, organized, and collaborative production culture.
Qualification
1-3 years of experience in productionClearComfort with schedulesA proactiveInterest in branded storytellingCollaborative
Required
1-3 years of experience in production, project coordination, agency, publishing, digital media, branded content, events, or a related field. Relevant internships and assistant experience are welcome.
Strong organizational skills and close attention to detail.
Clear, professional written and verbal communication skills.
Comfort with schedules, spreadsheets, shared documents, calendars, and project-management tools.
A proactive, solutions-oriented mindset and the ability to manage multiple priorities.
A willingness to work occasional early mornings, evenings, travel days, or shoot days as production requires.
Interest in branded storytelling, video, photography, social content, and the work behind the scenes.
Collaborative, adaptable, and comfortable learning in a fast-paced, highly collaborative environment.
