Accounts Payable Manager at Vitana Pediatric · LumiJobs
On Site
mid
H1B: no
Vitana Pediatric Accounts Payable Manager at Vitana Pediatric oversees daily AP operations across multiple companies and locations. This role manages vendor payments, monitors AP aging, and leads the outsourced AP service provider.
Responsibilities
Accounts Payable Operations
Oversee daily accounts payable operations across multiple companies, entities, and practice locations.
Ensure invoices are accurately processed, properly coded, approved, and paid on time.
Coordinate vendor payments through ACH, wire transfers, and checks across multiple bank accounts.
Monitor outstanding invoices, AP aging reports, vendor balances, and payment schedules.
Resolve vendor inquiries, payment discrepancies, and outstanding balances in a timely manner.
Maintain accurate AP records and ensure compliance with established accounting policies and procedures.
Take ownership of daily AP workflows, ensuring deadlines are met and operational issues are resolved efficiently.
Offshore Vendor Management
Serve as the primary point of contact for the outsourced accounts payable service provider.
Oversee vendor performance and ensure established service level agreements (SLAs) are consistently maintained.
Monitor processing accuracy, turnaround times, and overall service quality.
Qualification
Experience working in a multi-entityExperience coordinating AP activitiesFamiliarity with ACH paymentsWorking knowledge of expense accrualsStrong organizationalAbility to work independentlyThe ideal candidate is a dependableBachelor's degree in AccountingExperience with Ottimate
Required
3–5+ years of progressive accounts payable or related accounting experience, with demonstrated responsibility for managing AP operations.
Strong understanding of the full accounts payable cycle, including invoice processing, approvals, payment execution, and reconciliations.
Experience working in a multi-entity, multi-location, or similarly complex accounting environment.
Experience coordinating AP activities, managing payment processes, and resolving vendor-related issues.
Familiarity with ACH payments, wire transfers, multiple bank accounts, and payment approval controls.
Working knowledge of expense accruals, month-end close, and audit support.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to work independently, manage competing priorities, and take ownership of daily operations.
Proficiency in Microsoft Excel and experience using accounting or accounts payable systems.
The ideal candidate is a dependable, hands-on Accounts Payable professional who takes pride in keeping daily operations organized, accurate, and running smoothly.
They are comfortable managing outsourced service providers, holding vendors accountable for performance, and ensuring deadlines and service expectations are consistently met.
This individual understands the complexities of working across multiple entities and bank accounts, communicates effectively with internal and external partners, and enjoys identifying opportunities to improve processes.
Preferred
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience managing outsourced accounting services, offshore teams, or third-party service providers.
Familiarity with service level agreements (SLAs), vendor performance monitoring, and process accountability.
Experience with Ottimate, Sage Intacct, NetSuite, Bill.com, or similar accounting and AP automation platforms.
Experience in a multi-location healthcare organization, dental support organization (DSO), or other growing business.
Experience supporting process improvements, workflow automation, or AP system implementations.
Strong understanding of internal controls and financial reporting processes.
Prior experience with Ottimate is not required. Training will be provided.