Coordinate event execution from planning through follow-up: schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs

Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed

Support different event sizes and formats, including up to approximately three large B2B conferences annually, approximately five to seven school/partner visits, and recurring virtual events (generally one to two per month, in a supporting role)

Build practical event playbooks, checklists, timelines, and repeatable processes; flag missing details, dependencies, and risks early

Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics so everything arrives where and when it is needed

Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed.

What You’ll Bring

Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field. Relevant internships and comparable hands-on experience are welcome

Direct involvement coordinating actual events, such as conferences, trade shows, webinars, school events, or partner experiences not simply attending them or promoting them

Experience managing multiple moving pieces: timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes

Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams

Comfort using project-management tools to track tasks and deadlines, or the ability to learn new systems quickly

Marketing & Events Coordinator

Responsibilities

Qualification

Required

Company

Colibrigroup

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