Woolpert Digital Asset Manager responsible for administering and maintaining Woolpert's digital asset management platform. Develops governance standards and workflows to ensure accurate and organized digital assets across the firm.
Responsibilities
Administers and maintains the DAM platform end to end, including configuration, asset intake, cataloging, permissions, distribution, retention, and archival, and resolves issues with limited oversight.
Develops, documents, and maintains project-level and asset-level metadata standards, taxonomies, controlled vocabularies, and naming conventions, and leads periodic reviews to keep them current.
Establishes and applies quality-review criteria for incoming assets, evaluating completeness, duplication, and compliance, and confirms required metadata and usage information are captured before publication.
Plans and conducts audits of asset collections to identify, correct, retire, or archive inaccurate, duplicate, or obsolete assets, and recommends corrective actions to content owners.
Leads the ingestion, normalization, and rationalization of legacy or acquired asset collections, coordinating timelines and requirements with contributing teams.
Defines and enforces clear distinctions among working files, final approved assets, restricted materials, and archival records.
Maintains rights-related metadata and supporting documentation, including copyright, licensing, permissions, usage restrictions, and image credits, and partners with Legal and Communications to resolve higher-risk usage questions.
Oversees the accuracy of employee profiles, headshots, project experience, and resume-related content maintained in or supplied to the DAM, and works with data owners to resolve gaps.
Monitors and troubleshoots data flows between the DAM and connected enterprise, proposal, and content-management systems, and serves as a day-to-day point of contact with system owners and vendors on configuration, defects, and enhancements.
Diagnoses and resolves complex user, system, and workflow issues, escalating only those requiring enterprise-level decisions or contractual action.
Designs and delivers user training, and creates and maintains user guides, workflow documentation, and quick-reference materials.
Provides expert user support and guidance on search, metadata, permissions, rights, and asset-distribution practices.
Qualification
Experience leading system integrationsExperience in an architectureDAMKnowledge of copyright
Preferred
Associate's degree or higher in library science, information science, information management, digital media, archives, communications, marketing technology, or a related field preferred.
7 or more years of experience administering a digital asset management, content management, or knowledge management platform.
Experience leading system integrations, APIs, marketing technology, proposal technology, or AI-enabled content workflows.
Experience in an architecture, engineering, geospatial, consulting, or other professional-services environment.
Experience developing training programs and supporting enterprise users at scale.
Experience supporting DAM migrations or post-acquisition content integrations
DAM, taxonomy, metadata, or information governance training or certification preferred.
Knowledge of copyright, licensing, permissions, and digital rights management practices.
