Attentive Accounts Payable Manager at Attentive to own day-to-day AP operations and employee expense management. Responsible for managing invoice workflows in Zip and improving procure-to-pay processes.
Responsibilities
We are seeking an experienced Accounts Payable Manager to own the day-to-day operations of our Accounts Payable function and employee expense operations. This hands-on role will support a timely and accurate month-end close, manage payment operations, prepare AP-related close entries and reconciliations, administer travel and expense programs, maintain strong controls, and resolve day-to-day AP issues. The role will work closely with Procurement to manage invoice workflows in Zip and improve the end-to-end procure-to-pay process.
We’re looking for someone who can identify manual or inefficient steps, find opportunities to automate them, and work with partners across the company to put practical improvements in place.
This hybrid role is based in our New York office, with in-office collaboration Tuesday through Thursday each week.
What You’ll Accomplish
Accounts Payable Operations & Payment Management
Own the day-to-day Accounts Payable process and ensure invoices, approvals, payments, vendor inquiries, and exceptions are addressed accurately and on schedule.
Own issues through resolution by coordinating with Procurement, invoice approvers, vendors, and Accounting.
Oversee external AP consultants responsible for invoice intake and entry. Review work quality, resolve exceptions, monitor outstanding items, and ensure established processes are followed.
Review invoices and transaction activity in Zip for appropriate coding, supporting documentation, approvals, and compliance with company policy.
Prepare and coordinate regular payment runs, including identifying invoices ready for payment, following up on outstanding approvals, and coordinating final approval.
Maintain accurate vendor records and support vendor onboarding, payment method changes, banking verification, and related documentation.
Serve as a primary point of contact for vendor and internal AP inquiries, escalating complex or sensitive matters as appropriate.
