Arenaclub Vendor Operations Coordinator responsible for managing vendor communications and ensuring smooth product flow from vendor to warehouse to sale. Owns the vendor portal and resolves discrepancies on incoming purchase orders.
Responsibilities
We're looking for an organized, detail-oriented Vendor Operations Coordinator to be the main point of contact between our LA-based Buying team, our vendors, and our Receiving team. You'll own the vendor portal, resolve discrepancies on incoming purchase orders, and keep product moving smoothly from vendor to warehouse to sale. When things are running smoothly, you'll support inventory by preparing cards for digital repacks and auctions.
This role is ideal for someone who enjoys problem-solving, communicates clearly across teams, and knows (or wants to learn) the trading card and graded-card space.
Vendor Portal & Damages
Manage the vendor portal, including logging and tracking all damaged items identified on incoming POs
Coordinate return shipments and chargebacks of damaged cards to vendors, message vendors about damages, and send tracking information to them
Determine the appropriate resolution for damaged low- and mid-value cards (return, credit, or retain) in line with company guidelines
Vendor, Buying & Receiving Communication
Act as the primary liaison between the Buying Team, External Vendors, and the Receiving Team
Resolve issues with PO sheets, such as missing/incorrect cards or incorrect cert numbers
Ensure sheets are added to the operations order list on time
Identify when vendors ship incorrectly or don't follow our shipping SOP, and escalate to the Buying team or the right contact
Communicate PO priorities from the Buying team to Receiving so the highest-priority orders are processed first to ensure the necessary cards are being processed first
Qualification
1–2+ years of experience in operationsExceptional attention to detailComfortable working with spreadsheetsFamiliarity with trading cards$55
Required
1–2+ years of experience in operations, receiving, logistics, vendor management, or a similar role
Strong written and verbal communication skills, with the ability to coordinate across remote and on-site teams
Exceptional attention to detail, especially with cert numbers, SKUs, and PO sheets
Comfortable working with spreadsheets, web portals, and online forms
Able to prioritize competing requests and follow through independently
Preferred
Familiarity with trading cards, grading companies (PSA, BGS, SGC, etc.), and card pricing tools (CardLadder, eBay, etc.)
Experience with auction or e-commerce inventory prep
The base salary range listed is a guideline. Actual compensation is determined based on skills, experience, and the impact you bring. Total compensation includes base salary, bonus, and equity.
