zetta2 Executive Assistant / Office Manager responsible for managing day-to-day office operations and supporting senior leadership at ZETTA2 Houston HQ. Plays a key role in setting up HQ and implementing systems for rapid growth.
Responsibilities
We're looking for an Executive Assistant / Office Manager to help manage the day-to-day office operations and provide support for the senior leadership team. You'll help set up our HQ in Houston and your integral role will put you in the center of the action of a fast-paced AI start up.
As a founding member of the ZETTA2 team, you will also be responsible for putting the right systems and processes in place to support our rapid growth. This is a high energy, critical position for ZETTA2 and we are looking for a superstar.
Function as the ZETTA2 company greeter/ambassador and provide warm welcome and care for clients, employees, vendors, guests, partners.
Manage all appointments, travel arrangements, memberships, mail/shipments, and day-to-day office administration duties.
Create, revise, and enhance PowerPoint presentations and marketing materials including customer presentation, MOU’s and proposals, board presentations and other strategic documents.
Prepare reports and detailed analyses using Excel.
Anticipate upcoming events, plan, and coordinate all tasks necessary to accomplish tasks timely and successfully, ensuring the process appears seamless.
Coordinate with CEO/CFO for timely payment of bills, correct coding of expenses, and processing of reimbursements.
Coordinate and execute business and personal errands for the senior leadership team as needed.
Maintain office supplies, equipment, F&B, and office vendor relationships.
Coordinate and manage daily breakfast, lunch and dinner orders for the team.
Maintain a professional and organized office and reception area.
Qualification
Bachelor's degree
Required
Bachelor's degree.
3–5 years of experience as an executive or administrative assistant, office manager and/or office coordinator, ideally supporting senior leadership team in a high-tech and / or fast-paced environment.
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe and Google Workspace.
Excellent written and verbal communication skills, with a professional and polished demeanor.
Proven ability to manage multiple priorities, meet deadlines, and adapt quickly when plans change.
Exceptional attention to detail and organizational skills.
High sense of urgency with the ability to meet deadlines and changing priorities.
Demonstrated discretion in handling confidential information.
Interest in AI technologies and helping ZETTA2 become an industry leader and truly great company.
Must be based out of Houston and excited to work from our offices.
