Operations & Logistics Manager

Required

• Own the day-to-day operation of the Fab Lab, ensuring the space is clean, organized, functional, safe, and ready for work.
• Manage workspace needs including furniture, storage, conference rooms, AV, printers, guest Wi-Fi, access control, and general office infrastructure.
• Keep kitchen, bathroom, safety, and workplace supplies stocked and proactively anticipate what the team will need.
• Manage mail, packages, deliveries, returns, and other day-to-day office logistics.
• Coordinate new-hire onsite setup including desks, access, workspace needs, and safety orientation.
• Serve as the primary point of contact for our landlord, property manager, building contractors, and facility vendors.
• Coordinate cleaning, maintenance, utilities, trash/recycling, security, landscaping, and other recurring building services.
• Own facility projects from start to finish — gathering quotes, evaluating options, coordinating vendors, scheduling installations, and making sure work gets completed.
• Help continuously improve the Fab Lab through projects such as security/access control, workspace improvements, storage, signage, equipment, and other facility upgrades.
• Track facility expenses and provide a monthly view of workplace and facilities costs.
• Own the administrative side of our workplace safety programs, including Cal/OSHA documentation, training records, inspections, and required logs.
• Coordinate recurring inspections and maintenance for fire extinguishers, sprinklers, eyewash stations, first-aid kits, and other safety equipment.