Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace.

Assist with onboarding employees including ordering equipment and organizing workspaces.

Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements.

Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses.

Manage office vendors including maintenance, janitorial, and other service providers.

Scan, organize, and distribute incoming mail; manage outgoing mail.

Maintain and organize digital files and records, ensuring easy access and efficient data management.

Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors.

Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities.

Support special projects including software transitions and data migration.

Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents.

Reception coverage as needed.

Administrative Assistant

Responsibilities