Office Manager

New York, New Yorkfull timeOn Site

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senior

H1B: no

Ellipsis Labs Office Manager at Ellipsis Labs to manage day-to-day office operations and support executive and recruiting functions. Ensure smooth office environment and coordinate logistics for events and moves.

Responsibilities

Own the day-to-day operations that keep the office running well
Manage inventory, including laptop procurement and coordinating repairs or replacements
Own reception and the guest experience
Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
Support company events end-to-end
Support the logistics and administrative work of an upcoming office move
Own and protect cofounders’ calendars with precision
Schedule business dinners
Handle one-off requests as they come up
Own interview scheduling and on-site coordination
Manage take-home assessment logistics
Keep recruiting systems clean and up to date

Qualification

Strong organizational skillsHigh discretion and sound judgmentProject and vendor management skillsComfortable working in-person

Required

Strong organizational skills, including comfort managing recurring checklists and processes
A demonstrated track record of following through and executing reliably
Excellent written and verbal communication
High discretion and sound judgment, particularly around confidential calendar and business information
Willingness to do hands-on work as needed, including restocking, setup, and other physical tasks are part of the job
Project and vendor management skills, with a natural ability to set clear expectations with vendors and hold them accountable
Comfortable working in-person, in a fast-paced startup environment where priorities shift day to day