Operations Associate

New York, New Yorkfull timeOn Site

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entry

H1B: no

Ellipsis Labs Operations Associate at Ellipsis Labs managing office operations, recruiting logistics, and executive support. Owns systems and day-to-day execution to enable smooth startup operations.

Responsibilities

Own day-to-day office operations and anticipate space needs
Manage inventory including laptop procurement and repairs
Plan and execute company events
Own guest experience and team food provisioning
Support logistics and administrative work for office move
Coordinate interview scheduling and on-site recruiting
Maintain recruiting systems
Coordinate onboarding and offboarding
Manage cofounders' calendars and schedule business dinners
Handle ad hoc requests

Qualification

A demonstrated bias toward actionHigh discretion and sound judgmentNo task too big or smallComfortable operating in-person

Required

Strong organizational and systems-thinking skills: you naturally look for ways to turn ad hoc work into repeatable process
A demonstrated bias toward action: you take ownership of a problem and see it through without needing to be told twice
Excellent written and verbal communication
High discretion and sound judgment, particularly around confidential calendar and business information
No task too big or small: comfortable with hands-on work like restocking, setup, and other physical tasks alongside higher-level project work
Natural project and vendor management instincts, with the ability to set clear expectations and hold vendors accountable
Comfortable operating in-person, in a fast-paced startup environment where priorities shift day to day