Responsibilities

Own the full grant lifecycle for federal, state, and local grants, including grant identification and pre-award support, application coordination, award review and setup, budgeting, post-award administration, financial management, compliance, reporting, reimbursement, monitoring, and closeout.
Manage the grant portfolio for four West Virginia schools, with responsibility expected to expand to additional schools and states as the organization grows.
Review grant award documents, terms, conditions, approved budgets, funding restrictions, reporting requirements, and deadlines; translate requirements into practical accounting and operational processes.
Maintain detailed grant ledgers and spending trackers, record actual expenses and revenue, update forecasts monthly, and monitor remaining balances against award budgets, performance periods, and spending timelines.
Reconcile grant revenue and expenses to the general ledger and cross-check activity across accounting, payroll, procurement, reimbursement, state and federal reporting systems, and internal grant schedules.
Prepare and post journal entries related to grant revenue, payroll, wages, expenses, allocations, reimbursements, and other allowable costs, ensuring grant activity is accurately reflected in the general ledger.
Review grant-funded expenditures for allowability, allocability, reasonableness, proper documentation, and compliance with applicable federal, state, and grant-specific requirements.
Prepare, submit, and monitor invoices, cash requests, reimbursement requests, drawdowns, and other funding requests, including supporting documentation required by funding agencies.
Prepare and/or oversee timely and accurate financial and programmatic grant reports across required state, federal, and internal systems.
Manage West Virginia-specific reporting and compliance requirements, including detailed documentation for programs such as CSP grants, and respond to rejected, questioned, or returned submissions.
Monitor grant activity throughout the grant period, identify budget variances, underspending, overspending, compliance risks, and missed funding opportunities, and recommend corrective actions.
Coordinate grant budget amendments and revisions when spending plans or program needs change, ensuring required approvals are obtained before changes are implemented.

Qualification

Bachelor’s degree in AccountingExperience in a nonprofitAdvanced Microsoft Excel skillsAbility to manage multiple entitiesStrong analyticalExperience with NetSuiteExperience with DayforceWork Style and Success Profile

Required

Bachelor’s degree in Accounting, Finance, Economics, Business, Public Administration, Education Administration, or a related field.
Must be open to travel to support assigned brick and mortar schools.
5+ years of experience in grant management, grant accounting, accounting, or financial management, with demonstrated responsibility for managing grants through multiple stages of the grant lifecycle.
Demonstrated experience managing federal and state grants, including budgeting, expenditure tracking, reconciliations, reporting, compliance, reimbursement, and closeout.
Experience in a nonprofit, education, public sector, charter school, or other highly regulated grant-funded environment.
Direct knowledge of West Virginia grant requirements, reporting practices, and compliance expectations.
Strong understanding of grant accounting principles and the ability to connect grant requirements to general ledger activity.
Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, data analysis, and maintaining detailed financial trackers.
Ability to manage multiple entities, grants, reporting systems, deadlines, and competing priorities with a high level of accuracy.
Strong written and verbal communication skills, with the ability to explain financial and compliance requirements to accounting, school, and operational teams.
Strong analytical, organizational, problem-solving, and project management skills.

Preferred

Experience managing grants across multiple states or school locations.
Experience with education-focused grants, including CSP, Title I, Title II, Title IV, 21st Century, or other federal and state education programs.
Experience with NetSuite.
Experience with Dayforce.
Knowledge of Uniform Guidance (2 CFR Part 200) and evolving federal grant requirements.
Experience developing grant management policies, procedures, internal controls, and reporting tools.
Experience supporting grant applications, renewals, monitoring visits, and closeouts.
Work Style and Success Profile

Grant Manager at Accelschools · LumiJobs

Grant Manager

Responsibilities

Qualification

Required

Preferred

Benefits

Company

Accelschools

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