Administrative Assistant

Pomona Valley Corp - 1131 W. Sixth Street, Suite 350 Ontario, CAfull time

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Akido Labs The Administrative Assistant at Akido Labs provides comprehensive administrative and operational support to departmental leadership and teams. This role manages scheduling, records, communications, and office coordination.

Responsibilities

The Administrative Assistant provides comprehensive administrative and operational support to departmental leadership and team members. This role is responsible for coordinating daily office functions, maintaining records, managing communications, scheduling meetings, and assisting with special projects to ensure efficient departmental operations. The Administrative Assistant serves as a key resource for internal and external staff while maintaining professionalism, confidentiality, and exceptional customer service.
Essential Functions
Provide administrative support to leadership and operational teams.
Manage calendars, schedules, meetings, and conference arrangements.
Maintain accurate records, files, and databases in accordance with organizational policies.
Coordinate office operations, supplies, and equipment needs.
Answer and direct incoming calls, emails, and inquiries promptly and professionally.
Assist with onboarding activities and administrative support for new employees.
Ensure compliance policies, procedures, and confidentiality requirements.
Perform other duties as assigned to support operational objectives.
Administrative Support
Schedule and coordinate meetings, appointments, and events.

Qualification

Strong organizationalStrong attention to detail and accuracyExperience supporting healthcareBilingual skills preferredPhysical Requirements

Required

High school diploma or equivalent required.
Minimum of 2 years of administrative support experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively in a fast-paced environment.

Preferred

Experience supporting healthcare, medical group, or multi-site operations.
Experience with electronic health records (EHR) systems.
Project coordination or office management experience.
Bilingual skills preferred.
Advanced proficiency with Microsoft Excel and reporting tools.
Physical Requirements
Ability to sit and/or stand for prolonged periods of time.
Ability to move/carry objects up to 20 pounds.

Company

Akido Labs

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Source: greenhouse

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