Executive Assistant

Remote - United Statesfull timeRemote

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H1B: yes

Zuora The Executive Assistant supports a strategic executive by managing communication, scheduling, and organizational details to enable high-level decision-making. This role requires ownership of all task details and proactive problem-solving to maintain an efficient executive environment.

Responsibilities

The Executive Assistant’s mission is to empower a strategic executive to focus exclusively on high-level decision-making and leadership by providing genuine organizational rigor. The EA owns all granular details, communication, and scheduling, ensuring the executive's environment functions as a reliable source of truth through proactive problem-solving and full task ownership.
Core Responsibilities:
Proactively anticipate the needs of the executive and take action accordingly
Manage complex, high volume, constantly changing day to day priorities and schedules in such a way that the executive is able to prepare for and complete obligations in an organized and efficient way
Partner with other executive assistants to ensure tight alignment and connectivity across the executive team
Optimize for scale by proactively identifying ways to improve the current processes and approach
Establish a good rapport internally and externally with board members, customers, partners, executives, suppliers, and employees while exhibiting the highest level of professionalism, courtesy, and diplomacy, developing trust, maintaining confidence, and protecting operations
Organize internal and external on-site, virtual, and hybrid meetings across multiple time zones, including event, catering, facilities, and transportation management when needed
Manage all aspects of executive travel, both international and domestic, ensuring a positive and productive door to door experience
Manage administrative processes including subscriptions, memberships, external speaking opportunities, procurement, shipping, accounts payable, expense reporting, etc.
Manage special projects as they arise including presentation preparation, supporting Zuora-wide initiatives, space planning, distribution list management, etc.
Performance Pillars - Key Focus Areas:

Qualification

Very strong technical competencyAbility to work independentlyResourcefulHighly OrganizedDirect CommunicatorTrustworthyResourceful with good judgment

Required

Minimum of 5+ years of C-level administrative experience in a high-tech, SaaS company in a fast-paced, innovative, always-changing environment
Very strong technical competency, specifically with Google Suite and virtual meeting tools (like Zoom), as well as expense reporting, travel management, and purchasing tools
Strong oral and written communication skills with the ability to communicate clearly and effectively with senior leaders and external partners at all levels
The skillful execution of administrative activities, with high attention to detail, organization, and process
Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities while remaining adaptable to multiple demands
Strong relationship management skills with ability to build a personal network throughout the company
Ability to work independently, self-start, and self-motivate while maintaining a teamwork mentality and working very collaboratively with ability to offer suggestions and process improvements
A high degree of discretion and strong commitment to confidentiality
Resourceful: Comfortable making judgment calls and only escalating with actionable items.
Highly Organized: Natural instinct for rigor and owning ambiguous, detail-heavy problems.
Direct Communicator: Raises capacity or bandwidth concerns before they impact the executive.
Trustworthy: Exceptional handling of sensitive details and confidential communications.

Preferred

Resourceful with good judgment
Highly organized with ability to own ambiguous, detail-heavy problems
Direct communicator who raises capacity concerns proactively
Trustworthy handling sensitive details and confidential communications

Benefits

Dental
Vision
Equity/RSU
Annual Bonus
Parental Leave
Wellness

Company

Zuora

View company page

Source: greenhouse

Active within the past hour

Remote-friendly

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Google SuiteZoomexpense reportingtravel managementpurchasing tools

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Executive Assistant at Zuora · LumiJobs