Responsibilities

The Office Coordinator supports daily office operations by providing clerical and administrative assistance and helping maintain an organized, welcoming, and well-equipped workplace. This role coordinates office supplies, supports vendors and facilities requests, assists with Friday lunches and company events, and responds to everyday employee needs.
Your Responsibilities
Provide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information.
Welcome visitors and notify employee hosts while following company visitor and access procedures.
Receive and distribute incoming mail and packages and arrange outgoing shipments to ensure timely delivery and accurate tracking.
Monitor office, kitchen, and breakroom supplies through regular inventory checks, submitting replenishment requests and placing approved orders to maintain adequate stock.
Check reception areas, conference rooms, kitchens, and shared spaces daily to ensure they are organized, stocked, and ready for use, coordinating cleaning or maintenance needs with the appropriate service providers.
Support facilities requests by documenting reported issues, coordinating approved service visits, and tracking outstanding items.
Assist with Friday lunches by confirming headcounts and dietary requirements, coordinating approved catering orders and delivery times, and supporting setup and cleanup within the assigned budget.
Assist with company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room arrangements, and onsite logistics in collaboration with relevant teams.
Maintain purchasing and expense records by organizing receipts, checking invoices against approved orders, and forwarding documentation to the appropriate team for processing.
Support employee onboarding and departures by preparing workspaces, coordinating office supplies and access items, and updating relevant checklists in collaboration with HR and IT.

Office Coordinator - Contract at Aperia Technologies · LumiJobs

Office Coordinator - Contract

Responsibilities

Company

Aperia Technologies

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