Aiuc Talent Coordinator manages interview scheduling and onsite logistics to ensure a smooth hiring process. The role supports Talent Partners, hiring managers, and founders in building an efficient recruitment experience.
Responsibilities
We're hiring across GTM, operations, product, and engineering at the same time, and every one of those searches runs through a small talent team. We're looking for our first Talent Coordinator to own the logistics behind a hiring process that feels fast and well run.
You'll keep candidates moving and hiring managers on schedule, and you'll make sure every onsite goes right, from getting in the building to the follow-up email. You'll work directly with our Talent Partners, hiring managers, and founders, and you'll have a real hand in building how AIUC hires. Every candidate you schedule, greet, or email is a brand interaction.
In your first 30 days you'll take over all interview scheduling and own the candidate experience for every onsite.
Own interview scheduling for every open role, from first screen to onsite, across founder and hiring manager calendars
Run onsite logistics: building access, agendas, lunches, travel and hotels for out-of-town candidates
Keep Ashby the single source of truth for stages, feedback, and offer details
Chase interview feedback so hiring teams can debrief and decide quickly
Get candidates the right materials early enough to matter
Support offers and pre-start logistics with the Talent Partners and Operations
Help run recruiting events, like our paper club and hiring dinners
Help build our interviewer shadow program
Spot what's breaking in the process and fix it
Qualification
1 to 3 years in recruiting coordinationClearGood judgment about what's urgentStrong backFast feetEyes upOpen heart
Required
1 to 3 years in recruiting coordination, executive support, events, or similar work at a fast-moving company. (Impact matters more than years.)
You can track a dozen moving pieces across a dozen calendars, and nothing falls through
Clear, warm writing. Candidates feel looked after from the first email to the final answer, whatever the outcome
Good judgment about what's urgent, what's confidential, and when to flag something
Evidence that you've fixed a broken process before, and can tell us how
Preferred
Experience with Ashby or another modern ATS
You've used AI or automation tools to make scheduling and coordination faster
We are in the business of building trust. We take our values seriously and treat them as commitments to each other, held to the same bar as the ones we make to customers.
Strong back: high standards, keep our promises, work hard.
Fast feet: experiment, cut scope, take delight in pace.
Eyes up: wrestle with the mission, and let where AI is heading shape our strategy, our teams and our day-to-day work.
Open heart: say the scary thing, create connection, make room for emotions.
Underwriting superintelligence is our life's work. If you want it to be yours, apply now.
