Ambrook The Recruiting Coordinator owns interview logistics and candidate experience across all open roles at Ambrook. This role works closely with the founding recruiter to build efficient, AI-enhanced recruiting operations.
Responsibilities
We’re hiring our first Recruiting Coordinator. You’ll own interview logistics and candidate experience across every open role at Ambrook, working directly with and reporting to Cody, our founding recruiter.
Done well, coordination fades into the background, and that’s what makes room for the moments candidates remember. Everyone gets the same great experience no matter who’s running their loop, and hiring managers spend their time where they add the most value. We want someone excited to build that well-oiled machine, and to find the places where a little extra care creates real joy.
We’re a people-first recruiting team. That means we think first about bringing the best people in the world to Ambrook, and we use every tool available to do it with efficiency and warmth. We’re changing how recruiting works with AI, but those tools exist to make more room for the human conversations, not to replace them. Our pipeline digests, Ashby hygiene checks, and interview briefings already run on Claude and the Ashby MCP, and you’ll add to them and build what we haven’t thought of yet.
Recruiting is changing, and as you grow, there are real paths forward: recruiting operations, sourcing, or full-cycle recruiting, depending on your strengths and where the company needs you most.
We’re looking for someone genuinely energized by operational craft. A few things that might make you a great fit:
You make coordination invisible. Candidates and hiring managers experience the process as effortless because you pre-empt every break before it happens, and you use every slip in the logistics as a chance to change and tighten how we operate.
You build with AI, not just use it. You’ve automated part of a coordination workflow, and you can say exactly what it unlocked.
You’re as good in the back of house as you are out front. Behind the scenes, every detail is confirmed and every handoff is clean. Out front, people just like working with you. Candidates feel looked after, and hiring managers trust you with their calendars.
Scheduling. Own scheduling across every active pipeline, from recruiter screens through final rounds: building panels, rescheduling, swapping interviewers, and juggling time zones.
Candidate communication. Confirmations, prep emails, itineraries, and day-of updates that are accurate, warm, and on time. You’re often the first person at Ambrook a candidate talks to, and the one they hear from most.
Ashby. Keep it clean: stages current, interview plans and templates up to date, and feedback in from interviewers before every debrief.
Interviewer panels. Keep panels trained and balanced: shadow pairings for new interviewers, a backup for every slot, and a system that spreads the load across the team.
Qualification
1 to 4 years coordinating interviewsYou run a clean kitchenDiscreetCalm when the schedule breaksBonus
Required
1 to 4 years coordinating interviews, ideally at a fast-growing startup with real volume: many reqs at once, panels that change the night before.
You run a clean kitchen: an organized Ashby, context ready for every interview, and nothing falls through.
Every request gets a response within 24 hours, scheduled or flagged. No silent blockers.
Discreet. Candidate details, compensation, and feedback stay with the people who need them.
Calm when the schedule breaks. You triage, decide, and loop Cody in with a plan, not just a problem.
Bonus: Ashby administration, or deep experience in another ATS like Greenhouse or Lever.
Preferred
Experience automating coordination workflows
Ability to build with AI tools rather than just use them
