Executive Assistant

New Yorkfull timeOn Site

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$92k–$113k

H1B: no

Thoughtworksreferral Executive Assistant responsible for managing calendars, scheduling meetings, and coordinating travel for multiple stakeholders. Ensures smooth workflow and communication across time zones in a hybrid work model.

Responsibilities

Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
Work model: hybrid, with 3 to 4 in-office days per week in New York. Flexible working hours are needed to collaborate with professionals in various time zones.

Qualification

Problem-solving mindsetAttention to detail

Required

Exceptional written and verbal communication skills in English.
Proficiency in office software and productivity tools.
Excellent organizational and time management skills.
Discretion and ability to handle sensitive information with confidentiality.
Ability to prioritize tasks and manage multiple agendas independently.
Problem-solving mindset, with adaptability to shifting priorities and environments.
Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
Strong interpersonal skills to collaborate across diverse teams and time zones.