Workplace & Office Coordinator

Robot Ranch (Austin, TX)full time

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mid

H1B: no

TerraFirma-Inc Workplace & Office Coordinator at TerraFirma responsible for managing HQ operations, vendor coordination, shipping and receiving, and IT procurement. Supports team events and ensures new hires are set up with necessary equipment.

Responsibilities

Serve as the primary point of contact for our HQ and coordinate day-to-day site operations
Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly
Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries
Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team
Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets
Procure and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking
Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies
Troubleshoot basic workplace and equipment issues and escalate quickly when needed
Support leadership with ad-hoc administrative tasks and calendar coordination as required

Qualification

Demonstrated ability to manage vendorsA high-agencyExperience supporting engineeringAdditional Requirements

Required

3+ years of experience in office management, workplace operations, or executive administration
Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail
Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel
Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools
Experience planning events or off-sites for 50+ people
A high-agency, hands-on mindset with a “no task is too small” attitude

Preferred

Experience in a high-growth startup environment
Experience supporting engineering, hardware, or operations teams
Previous experience with IT procurement or basic IT support
Familiarity with safety and compliance considerations in a mixed office and workshop environment
Additional Requirements
Must be willing to work extended hours or weekends when needed to support critical events or deadlines
Must be able to lift up to 25 lbs for handling deliveries and supplies
Comfortable with working in a fast-paced startup environment

Benefits

Equity/RSU

Company

TerraFirma-Inc

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Source: ashby

Active within the past hour

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Workplace & Office Coordinator at TerraFirma-Inc · LumiJobs