Executive Assistant at Axios · LumiJobs

Responsibilities

Manage the COO’s calendar strategically, aligning internal and external commitments with her priorities and proactively resolving routine scheduling conflicts.
Learn the COO’s priorities and working preferences, use sound judgment to resolve routine scheduling and logistical issues independently, and bring the Chief of Staff clear options when trade-offs or decisions need escalation.
Schedule complex group meetings across the COO’s teams, working with executive assistants and participants to bring the right people together.
Own meeting logistics, invitations and materials, anticipating preparation needs and coordinating changes so participants know where to be and what to prepare.
Coordinate the COO’s business travel end to end, maintain accurate itineraries and calendar details, and proactively manage changes with relevant partners.
Organize agreed follow-ups from group meetings, track owners and deadlines, and flag dependencies or outstanding items to the Chief of Staff.
Maintain project plans, timelines and status updates; coordinate inputs across teams, follow up with owners, and surface risks, dependencies or decisions that need the Chief of Staff’s attention.
Gather and synthesize information, conduct research, and draft concise briefs, presentations and updates to support planning, leadership discussions and decisions.
Take ownership of defined workstreams and special projects as assigned by the Chief of Staff, and identify practical ways to improve coordination, documentation and team processes.
Draft, edit and coordinate internal and external communications for the COO and Chief of Staff, including team updates, stakeholder correspondence and meeting follow-ups; gather input, coordinate review and approval, and ensure messages are clear, accurate and timely.
Handle sensitive information with discretion and keep the COO and Chief of Staff informed of changes that affect their plans.
Experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization.

Executive Assistant

Responsibilities

Qualification

Required

Preferred

Benefits

Company

Axios

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