Senior Facilities Assistant

Boston, MAfull timeOn Site

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senior

H1B: no

Inter Systems Senior Facilities Assistant at InterSystems supports daily operations and maintenance of over 360,000ft2 of commercial Class A office space. Responsibilities include facility inspections, vendor management, project coordination, and supporting security and emergency preparedness.

Responsibilities

Conduct daily facility inspections to identify safety, maintenance, cleanliness, and operational issues and ensure a safe, clean, and productive work environment.
Coordinate and manage corrective and preventive work orders, including follow-up with internal staff, building management, vendors, and contractors to ensure timely resolution.
Manage relationships and day-to-day coordination with building ownership/management, security, janitorial services, parking, engineering, and outside contractors.
Manage facility-related vendor services and contracts, including scheduling, performance monitoring, issue resolution, and invoice review.
Maintain accurate facility records, documentation, floor plans, equipment information, maintenance records, work requests, shipping/receiving records, and other operational documentation.
Coordinate facility projects, repairs, renovations, office moves, employee workspace setups, and other workplace changes.
Review and interpret basic construction drawings, floor plans, and MEP documentation.
Support building operations and maintenance activities, including coordination with building engineering and property management.
Support Security and Fire/Life Safety programs, inspections, testing, and emergency preparedness activities.
Coordinate and support access control, video conferencing, phone systems, and other workplace technology as required.
Serve as a point of contact for employees, vendors, contractors, building management, ownership, and senior management regarding facility-related matters.
Provide facility support before, during, and after critical incidents and emergency events.

Qualification

Bachelor’s degree preferredWorking knowledge of building systemsStrong organizationalValidAbility to work flexible hours

Required

Bachelor’s degree preferred.
5+ years of progressive experience in commercial property management, facilities management, building operations, or a related field preferred.
Working knowledge of building systems, including HVAC, electrical, plumbing, life safety, and other MEP systems.
Strong understanding of commercial office building operations and property management practices.
Strong organizational, communication, problem-solving, and customer-service skills.
Valid, clean driver’s license in Massachusetts is required.
This position requires exerting up to 40 pounds of force in order to lift, carry, pull or remove objects.
Advanced knowledge in Microsoft Office (specifically Excel and Word).
Ability to work flexible hours, and weekends if needed.
InterSystems is providing a current good faith estimate of the anticipated base salary range for this position depending on a variety of factors including experience, education, skills, and performance.
Other compensation may include a discretionary annual variable target incentive.
The company also provides generous employee benefits including: