Phantom Recruiting Coordinator at Phantom responsible for interview logistics and candidate communication. Supports recruiting team across technical and non-technical roles in a 6-month contract.
Responsibilities
Assist recruitment team by coordinating and scheduling interviews throughout all stages of the interview process, ensuring a positive and professional interaction for potential hires.
Assist with additional scheduling of internal team meetings, candidate debriefs, and others as needed.
Act as the ATS administrator in Ashby handling all system management, own LinkedIn admin and other recruiting tools, and oversee all Notion database management and maintenance.
Package a weekly Recruiting progress report for the Executive leadership team.
Partner cross-functionally to identify areas for improvement within recruitment activities to continuously improve process.
Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations to deliver a warm, professional, first-class experience with Phantom.
Help maintain accurate and up-to-date candidate data in our ATS.
Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.
Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.
Support occasional recruiting events.
Qualification
Bachelor’s degree (or equivalent)ClearMust be highly organizedGenuine curiosity about cryptoWhy Work With UsBuild for global impactMake complexity feel simple
Required
At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics).
Bachelor’s degree (or equivalent).
Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas.
Strong organizational and time-management skills; comfortable juggling multiple requests and changing priorities.
Clear, professional written and verbal communication with candidates and internal stakeholders.
Comfort working with tools like Google Workspace & Notion.
Must be highly organized, efficient and process driven.
Excellent at anticipating needs and creating structure out of ambiguity.
Exceptional critical thinker who can tackle complex problems, is quick to respond and has a high attention to detail with little to no error.
Preferred
Experience working in a startup or high-growth tech company.
Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.
Prior exposure to technical recruiting (engineering, product, data) or university recruiting.
Genuine curiosity about crypto, blockchains, or web3 products.
Why Work With Us
Phantom's journey to becoming a global trading app began with making crypto easier to use. Today, we’re building on that foundation to help people discover the markets that matter, make informed financial moves, and safely store or spend their money worldwide. Joining Phantom means helping shape that next chapter: building products that bring the freedom of open markets to more people.
Build for global impact: Create products used by tens of millions of people, making innovative financial markets more accessible to users around the world.
Make complexity feel simple: Solve meaningful challenges across design, engineering, and user experience to make discovering markets and managing money seamless.
