Executive Assistant (Contract Role)

Philadelphiacontract

On Site

mid

H1B: no

Paretocaptiveservicesllc The Executive Assistant provides administrative support to executives, managing calendars, meetings, travel, and confidential information. The role requires collaboration with the Executive Assistant team to ensure consistent onsite support aligned with executive schedules.

Responsibilities

Manage executive calendars, schedule meetings, and resolve scheduling conflicts
Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up
Arrange domestic and international travel, including itineraries and related logistics
Prepare and submit expense reports and help track executive expenses
Draft, proofread, and manage correspondence and other materials as needed
Handle confidential information with professionalism and discretion
Track action items and follow up with stakeholders to help keep priorities moving
Coordinate meals and other logistics for executive meetings and events
Serve as a point of contact for executives and their internal and external stakeholders
Coordinate with the Executive Assistant team to ensure at least one EA is onsite each business day
Plan onsite days around the schedules of the executives supported and the team’s coverage needs

Qualification

Experience managing complex calendarsA proactiveWe are guided by our valuesFire in the bellyThe drive to learn

Required

3+ years of experience providing executive or senior-level administrative support
Experience managing complex calendars, meeting logistics, and travel arrangements
Strong organizational and time-management skills, with the ability to manage competing priorities
Excellent written and verbal communication skills
Sound judgment and discretion when handling confidential information
A proactive, resourceful, detail-oriented approach
Ability to work onsite 2–4 days per week in Philadelphia, including when the executives supported are onsite
Ability to coordinate onsite coverage with the Executive Assistant team
Proficiency in Microsoft Office and/or Google Workspace
We are guided by our values:
Fire in the belly
The drive to learn, to improve, and to deliver outstanding value every day.

Company

Paretocaptiveservicesllc

View company page

Source: greenhouse

Active within the past hour

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Executive Assistant (Contract Role) at Paretocaptiveservicesllc · LumiJobs