Ashby Global Payroll Lead owns payroll operations for Ashby's growing global employee base across multiple jurisdictions. Responsible for full payroll cycle management, vendor coordination, compliance, and process improvement.
Responsibilities
Own recurring payroll activities across U.S., U.K., Canadian, and international EOR/contractor populations, coordinating timelines, inputs, approvals, processing, and final review.
Collect, validate, and enter payroll changes, including new hires, terminations, compensation changes, promotions, bonuses, commissions, deductions, reimbursements, leave, and return-to-work events.
Review payroll registers and supporting reports for accuracy, reconcile discrepancies, and coordinate corrections, off-cycle payments, and retroactive adjustments.
Partner with Finance on payroll funding, payroll accounting, reporting, reconciliations, and month-end or year-end close activities.
Coordinate with payroll, tax, benefits, HR, and EOR vendors to resolve issues, manage escalations, and maintain exceptional service levels.
Support payroll tax filings, notices, audits, year-end reporting, and other compliance activities in partnership with internal stakeholders and external providers.
Serve as a trusted point of contact for employee payroll questions, explaining complex issues clearly and following through to resolution.
Build and maintain payroll calendars, checklists, standard operating procedures, and control points that make payroll more predictable and scalable.
Identify opportunities to simplify workflows, reduce manual work, strengthen controls, and improve the connection between payroll, People systems, benefits, and Finance.
Support projects related to payroll infrastructure, global expansion, system changes, and process improvements.
Qualification
Experience managing payroll inputsWorking knowledge of payroll complianceClearA proactive
Required
7+ years of experience in payroll operations or payroll administration
Direct experience supporting payroll for employees in multiple countries, including U.S. and Canadian payroll and/or international EOR or contractor populations.
Experience in payroll for both exempt and non-exempt employee populations.
Experience managing payroll inputs, validating payroll registers, reconciling results, and processing corrections or off-cycle payments.
Working knowledge of payroll compliance, tax concepts, wage and hour requirements, leave-related pay, and year-end processes.
Strong attention to detail and a consistent record of accurate execution against firm deadlines.
Comfort working across multiple systems and vendors, with the ability to trace an issue back to its source and determine the right fix.
Strong spreadsheet and analytical skills, including the ability to audit data and explain variances.
Excellent judgment and discretion when handling compensation, tax, banking, and other sensitive employee information.
Clear, thoughtful communication with employees, managers, Finance, People, and external partners.
A proactive, process-oriented approach: you notice recurring problems, document what you learn, and improve the system rather than relying on workarounds.
Ability to work independently in a distributed, asynchronous environment while keeping stakeholders informed.
