Expense Program Administrator

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Greatminds The Expense Program Administrator manages day-to-day administration of Great Minds' Travel & Expense and corporate card programs. The role reviews and processes expense reports ensuring compliance with policies and provides front-line support in Concur Expense.

Responsibilities

Expense Report Administration
Review and process expense reports in Concur Expense, ensuring compliance with T&E policy (itemized receipts, per diem limits, restricted-expense rules, alcohol policy).
Perform first-line review of expense reports for completeness and adherence to established guidelines, flagging policy violations, exceptions, and compliance concerns for further review.
Monitor turnaround time and troubleshoot delayed or stuck reports to keep reimbursements timely.
Support reconciliation of involuntary termination expenses and other non-standard cases per established workflows.
Corporate Card Program Administration:
Process routine new card requests and standard cancellations/suspensions (e.g., employee-requested, standard offboarding) in coordination with HR and the card issuer.
Monitor card transactions for policy compliance and unusual activity, flagging suspected misuse or fraud for further review.
Support monthly reconciliation of card program activity, including bank-file discrepancy triage.
Coordinate the logistics of card program offboarding for departing employees, including initiating cancellation and tracking timelines.
Concur System Support and Training:
Serve as the first point of contact for employee and manager questions on Concur Expense.

Benefits

Vision

Company

Greatminds

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Source: recruitee

Active within the past hour

Remote-friendly

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