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Smartly.io· Posted Aug 31, 2026

Executive Assistant

New Yorkfull timeOn Site

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H1B: no

Smartly.io Executive Assistant at Smartlyio supporting senior executives and US commercial teams. Manages calendars, travel, event coordination, and administrative tasks.

Responsibilities

Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
Work closely with our NYC, Chicago and Helsinki Executive Assistants
Actively manage/own the executives’ calendar including arranging and prioritizing meetings
Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
Collaborate cross-functionally to improve existing business operations
Represent the Smartly.io brand in all interactions
Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
Ability to multitask and prioritize and meet deadlines in a fast-moving environment
Strong verbal, written and interpersonal communication skills

Qualification

Bachelor's Degree preferredFive weeks paid time off (PTO)And so much moreWorked in a start-up environmentFocus on Social or Ad-tech

Required

Project Management skills and experience
Independent and well structured working style with can-do attitude
Ability to learn fast learning and determination to achieve goals
Google Workspace and Microsoft Office skills
Bachelor's Degree preferred
Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days
Generous healthcare packages & mental health benefits
401K plus matching & equity grants for all new Smartlies
Wellness benefit & learning reimbursement opportunities
Volunteer time off days & company donation matching opportunities
And so much more...

Preferred

Worked in a start-up environment
Focus on Social or Ad-tech

Benefits

401(k)
PTO
Equity/RSU
Wellness

Company

Smartly.io

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Source: greenhouse

Active within the past hour

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Must-Have Skills for This Role

Google WorkspaceMicrosoft Officecalendar managementevent coordinationproject management

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Executive Assistant at Smartly.io · LumiJobs