Lyft The Legal Operations Specialist at Lyft manages outside counsel and vendor billing across matter management and eBilling platforms. This role ensures billing compliance, processes invoices, and supports broader Legal Operations initiatives.
Responsibilities
Prepare, review, and process outside counsel and vendor invoices; audit prebills and invoices, and flag rate errors, block-billing, math discrepancies, and billing-guideline violations before approval.
Manage the day-to-day operation of the eBilling and matter management platform (Onit), including invoice intake, LEDES processing, rejections and appeals, accruals, and international / AP invoice processing.
Enforce compliance with Lyft’s Outside Counsel Guidelines (OCG) and negotiated fee and alternative fee arrangements (AFAs); process write-offs, write-downs, and adjustments with clear documentation and audit trail.
Manage timekeeper and billing-rate submissions and approvals; maintain accurate rate cards, matter budgets, and phase/task coding across the portfolio.
Serve as the primary point of contact for billing inquiries and disputes; resolve discrepancies promptly by partnering with attorneys, law firms, and support staff.
Partner closely with the Legal Operations eBilling Lead and with Finance / Accounts Payable on accruals, month- and quarter-end close, reconciliation, and payment status.
Onboard outside counsel and vendors to our billing program, including engagement letters, budgets, and billing-guideline acknowledgment.
Develop and iterate on spend metrics, dashboards, and benchmarking through data analytics to measure efficiency, surface trends, and identify cost-savings opportunities.
Codify billing workflows into playbooks and intake templates; support platform efficiencies, configuration, testing, and report validation.
Support broader Legal Operations initiatives and process improvements as needed.
A bachelor’s degree or higher preferred; coursework or a background in accounting, finance, or business administration is a plus.
At least 2+ years of legal billing or eBilling experience in an in-house legal department, law firm, or both.
Qualification
Familiarity with LEDES invoice formatsBachelor’s degree or higher preferredCoursework or background in accounting
Required
At least 2+ years of legal billing or eBilling experience in an in-house legal department or law firm
Hands-on experience with eBilling/matter management platforms such as Onit, Legal Tracker, or Brightflag
Familiarity with LEDES invoice formats
Preferred
Bachelor’s degree or higher preferred
Coursework or background in accounting, finance, or business administration
