Senior Payroll & Compliance Specialist

Required

• You run multi-state U.S. payroll end to end in an enterprise HRIS (Paylocity or comparable) — inputs, timecard corrections, off-cycle and termination pay, garnishments, and final review before funding.
• You've owned a compliance calendar covering EEO-1, OSHA, nondiscrimination testing, and state reporting — plus background checks, I-9 review, required trainings, and policy creation and revision. You surface deadlines before they're urgent.
• Direct experience with California or New York employment law is a strong plus. These are our two most demanding states — same-day final pay, pay data reporting, and local rules that change often. It's learnable, but if you've run compliance in either, you'll ramp much faster.
• You turn legal redlines into usable policy. You've worked with Legal and outside counsel on handbook language and translated it into something employees will actually follow.
• You improve a process, then prove it. You test against known-good output, build in the checks that show it's still running clean, and leave a written SOP behind. You reach for AI naturally to move faster — at Babylist, every team uses it daily.
• You can explain a paycheck to the person who earned it, and the numbers to the people who sign off on them.
• You hold a deadline. You plan backward from the pay date and the filing date, stay responsive during processing windows, and raise a flag early when a date is at risk.
• You have 5–8 years in payroll and compliance, including 3+ years running multi-state U.S. payroll. CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR aren't required, but any would cement your expertise.
• How You Will Make An Impact
• You'll run two payroll cycles end to end — weekly for our fulfillment center and hourly showroom teams, bi-weekly for corporate and salaried showroom — handling every change for a large hourly population: new hires, terminations, clawbacks, corrections, direct deposit updates, and ad-hoc termination pay.
• You'll audit every pre-process register before funding and work discrepancies with Newfront until they're resolved.
• You'll be the person employees reach when a paycheck doesn't make sense — questions answered or routed within one business day.