Responsibilities

Coordinate and provide comprehensive administrative support to the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
Process invoices, expense reports, and support basic financial administration.
Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary. When possible, accompany teams to events to provide on-the-ground support.
Arrange travel for the various Advocacy team members, their guests, and visitors.
Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
Conduct legal and policy-related research to support advocacy matters, as required.
Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.
Maintain and regularly update case file information and documents in the internal case management database in line with internal processes and procedures.
Assist in preparing cases and matters for review through our Grants and Funding Program as well as capturing updates.

Legal Administrative Assistant at Alliancedefendingfreedom · LumiJobs

Legal Administrative Assistant

Responsibilities

Qualification

Required

Company

Alliancedefendingfreedom

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