Aiuc Office Manager at AIUC responsible for managing daily operations of the San Francisco office. Own facilities, vendors, onboarding, access, and physical-security compliance systems.
Responsibilities
We're hiring an Office Manager to own how AIUC's San Francisco office runs, day to day. This is a high-ownership role for someone who takes pride in managing a workplace that our employees love coming into to do their life’s work, meaning the kitchen is stocked, the conference room joins with one click, new hires have a laptop and building access on day one, guests feel welcome, and problems get fixed before anyone notices them.
You'll be the first point of contact for everything office-related and the owner of the systems behind it: vendors, facilities, onboarding, access, and the physical-security side of our compliance program. As we grow headcount, you'll turn ad-hoc tasks into repeatable routines so the office scales without depending on any one person's memory.
Run the SF office: daily restocking of snacks, drinks, fresh food and supplies, the daily lunch program, first aid/AED upkeep, cleanliness, and general facilities
Own facilities and vendors: act as liaison with building management, janitorial, and contractors (HVAC, repairs, access, parking, COIs), compare options before buying, and push stalled projects to done
Own the physical workspace: furniture and hardware procurement, installation, seating plans, desk setups, and conference room AV (TVs, cameras, speakerphones, Meet/Zoom), plus office internet and shared devices
Run onboarding and offboarding end-to-end: new hire coordination, pre-boarding comms, first-day setup, laptops, orientation, and provisioning/removing access across building and company systems (Swiftlane, Google Workspace, Slack, and more)
Own people ops & finance to make sure our staff is paid on time: coordinate with payroll, HRIS, and benefits vendors
Administer internal systems & compliance: Slack and Google Workspace settings, email aliases, the employee directory, SOC 2 evidence, and physical-space controls in Vanta,etc.
Build the systems behind it all: SOPs, an operations calendar, vendor directory, asset inventory, and onboarding checklists, and spot gaps and fix them without being asked
What we are looking for
4-7 years of experience in office management, workplace operations, or facilities, at a fast-growing startup. Ideally you’ve managed one or multiple office moves
Comfortable switching between strategic improvements and highly tactical work; no task is beneath you
Qualification
Strong backFast feetEyes upOpen heart
Required
4-7 years of experience in office management, workplace operations, or facilities
Preferred
We are in the business of building trust. We take our values seriously and treat them as commitments to each other, held to the same bar as the ones we make to customers.
Strong back: high standards, keep our promises, work hard.
Fast feet: experiment, cut scope, take delight in pace.
Eyes up: wrestle with the mission, and let where AI is heading shape our strategy, our teams and our day-to-day work.
Open heart: say the scary thing, create connection, make room for emotions.
Underwriting superintelligence is our life's work. If you want it to be yours, apply now.
