Workplace Coordinator

Robot Ranch (Austin, TX)full time

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TerraFirma-Inc Workplace Coordinator at TerraFirma supports daily HQ operations including vendor coordination, shipping and receiving, and event planning. The role involves close collaboration with security and IT teams to ensure smooth onboarding and office maintenance.

Responsibilities

This is a hands-on role with a lot of variety. You’ll work closely with our security team and IT Technician to make sure new hires have what they need on day one, and you’ll be a go-to person for the team when something at the office needs attention. It’s a great opportunity to grow your workplace operations experience at a fast-scaling company as our HQ expands.
Support the Head of Facilities with day-to-day site operations and serve as a friendly point of contact for team members at HQ
Coordinate with cleaning, maintenance, and repair vendors, scheduling visits and following up to make sure issues are resolved
Manage shipping and receiving, including package intake, outbound shipments, and onsite deliveries
Maintain office and kitchen inventory, keep spaces stocked and organized, and help run food programs for the team
Help plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
Support logistics for team off-sites, including travel, venues, schedules, and activities
Prepare the space for recruiting onsites and client tech demos
Coordinate with IT and security to make sure new hires have a ready workstation, access badge, and onboarding supplies on day one
Track office supply and workplace budgets and purchases under the direction of the Head of Facilities
Spot workplace issues early, handle what you can, and escalate to the right team when needed
Help with ad-hoc administrative tasks as the workplace team grows

Qualification

ClearA high-agencyExperience supporting engineeringAdditional Requirements

Required

1+ year of experience in office coordination, workplace operations, hospitality, or administrative support
Strong organizational skills and high attention to detail, with the ability to juggle multiple priorities at once
Clear, friendly communication with coworkers, vendors, and visitors
Comfortable with modern collaboration tools such as Google Workspace and Slack
A high-agency, hands-on mindset with a “no task is too small” attitude

Preferred

Experience in a high-growth startup environment
Experience helping plan events or off-sites, ideally for 50+ people
Experience supporting engineering, hardware, or operations teams
Familiarity with safety considerations in a mixed office and workshop environment
Additional Requirements
Must be willing to work on site daily at our Austin-area HQ
Must be able to lift up to 25 lbs for handling deliveries and supplies
Must be willing to work extended hours or weekends when needed to support events or deadlines

Company

TerraFirma-Inc

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Source: ashby

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