Barnes Accounting Assistant-AP/GL at Barnes responsible for processing accounts payable, posting client disbursements, and maintaining accounting records. Supports attorneys and staff with financial transactions and reporting.
Responsibilities
“Key Responsibilities” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
Processes weekly accounts payable check run.
Posts client disbursements on a monthly, semi-monthly or weekly basis, depending on the type of cost such as FedEx, etc.
Makes necessary corrections to charges posted to clients as directed by attorneys.
Requests and reviews form W-8 from foreign vendors.
Reviews expense reports submitted by attorneys and staff.
Reviews vendor statement of accounts
Monitors entries made to the unapplied cost account and makes certain the transactions are transferred to valid matters in a timely manner.
Utilizes computerized accounting, payables and general ledger software programs.
Develops spreadsheets utilizing Excel.
Operates office equipment including personal computer, copiers, and 10-key calculator.
Qualification
Ability to readWorking Conditions
Required
Ability to read, write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts.
Approximately six months to one year of on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients.
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys and staff and to provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
Demonstrated exemplary track record in the handling of (personal and/or business) fiscal responsibilities and matters.
Work may occasionally require more than 37.5 hours per week to perform the essential duties of the position.
Working Conditions:
Normal office environment with little exposure to excessive noise, dust, temperature and the like.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
