Events & Outreach Specialist

Robot Ranch (Austin, TX)full time

On Site

entry

H1B: no

TerraFirma-Inc Events & Outreach Specialist at TerraFirma-Inc organizes and manages participation in events to build company presence. The role involves researching events, building relationships, and handling logistics for trade shows, conferences, recruiting events, and community outreach.

Responsibilities

Research conferences, trade shows, industry meetups, recruiting events, and community opportunities across Texas and priority markets throughout the U.S.
Build and maintain an events calendar with dates, audiences, estimated costs, participation options, and registration deadlines
Recommend where TerraFirma should attend, exhibit, speak, sponsor, or host, with a clear reason each opportunity matters
Proactively reach out to event organizers, industry associations, trade schools, workforce programs, venues, and potential partners, and manage follow-ups so conversations keep moving
Partner with marketing, recruiting, and business development to make sure every event has a clear audience, purpose, and plan
Coordinate registrations, vendors, travel, shipping, signage, swag, and printed materials within approved plans and budgets
Create event briefs, schedules, and checklists so everyone knows where to be, what to bring, and what we want to accomplish
Keep event materials organized and ready to go, including inventory, packing, delivery, and replenishment
Support event setup, attendee check-in, guest experience, and breakdown, jumping in to solve problems as they come up
Capture contacts, conversations, and next steps, and get them to the right recruiting, business development, or marketing owner
Track event expenses and prepare short recaps covering attendance, key connections, lessons learned, and whether we should participate again

Qualification

Up to 2 years of experience in eventsClearA practicalComfort using spreadsheetsExperience coordinating vendorsAn interest in constructionAdditional RequirementsMust be willing to work on site in BudaAvailable for occasional early morning

Required

Up to 2 years of experience in events, marketing, outreach, hospitality, recruiting coordination, or a related area (internships, campus organizations, and volunteer event experience count)
Strong organizational skills and the ability to manage several moving pieces without losing track of deadlines
Clear, confident communication, with comfort sending the first email, making a phone call, and introducing yourself in person
A practical, problem-solving approach and the initiative to take the next step without being asked
Comfort using spreadsheets, calendars, shared documents, and project trackers to stay organized

Preferred

Experience planning or supporting trade shows, conferences, or recruiting events
Experience coordinating vendors, travel, or event budgets
An interest in construction, robotics, technology, or the people building our infrastructure
Familiarity with the construction or industrial trade show circuit in Texas
Additional Requirements
Must be willing to work on site in Buda, TX
Willing to travel throughout Texas and the U.S. for events
Available for occasional early morning, evening, or weekend events

Company

TerraFirma-Inc

View company page

Source: ashby

Active within the past hour

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Event researchEvent logisticsRelationship buildingCalendar management

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