Vibe Executive Assistant at Vibe manages calendars, travel, and logistics for the full executive team. The role involves coordinating schedules across locations and supporting leadership priorities.
Responsibilities
Vibe is a streaming TV advertising platform, and our executive team now spans New York and Paris. Right now, every leader books their own meetings, chases their own invites, and handles their own logistics. That’s time that should go into running the business. As our first Executive Assistant, you’ll own calendars, travel, and logistics for the full executive team, reporting to our VP of Strategic Initiatives. It’s the first role of its kind at Vibe, so there’s no playbook: you’ll shape how it works from day one, sit at the center of our leadership team and biggest partnerships, and have real room to grow.
Own the executive calendar
Own calendars end to end for the executive team
Coordinate scheduling across the full executive team in New York and Paris
Flag calendar conflicts early, with a clear recommendation on what to move or postpone
Partner with executive assistants at Walmart and other external partners to keep cross-company meetings on track
Run travel and logistics
Plan complex executive travel between New York, Paris, and partner sites across the US
Organize executive offsites from first booking to final agenda
Handle every room, restaurant, or venue booking the executive team needs
Make every meeting count
Prepare briefing materials ahead of key executive meetings
Qualification
A track record of owning prioritizationA reputation for reliabilityWorking proficiency in FrenchAt Vibe
Required
5–6+ years supporting founders or C-level executives who clearly trusted your judgment
Experience in this role at a hypergrowth or scale-up tech company
Experience owning several executives’ calendars end to end, including complex US–Europe travel and coordination with EAs at large partner companies
A track record of owning prioritization: you’ve pushed back on executives, recommended what to move or postpone, and tracked projects beyond the calendar
A reputation for reliability: senior leaders counted on you to never drop a ball, even under pressure and direct feedback
Hands-on use of AI tools in your daily work, with the ability to explain how they change your output
Preferred
Working proficiency in French, helpful for supporting our Paris-based leaders and partners day to day
At Vibe, we run on three values: Impact, Ambition, and Urgency. We tie every goal to a real business outcome, think 10x rather than settling for good enough, and move daily rather than waiting for perfect conditions.
You’ll thrive here if you own outcomes without needing direction, default to action, and hold yourself to results, not effort.
This is a high-performance environment with high-performance rewards: you’ll work alongside people who push you, with real ownership over hard problems in a market that’s moving fast.
If that sounds like the best version of your career, we want to meet you.
